SYSDEM – The End-to-End Software Solution
for the Food & Drink Industry

SYSDEM Overview

SYSDEM delivers a comprehensive, web-browser based office management system for the Food Industry that manages purchasing, sales, production and delivery. Utilizing the latest technologies and compatible with tablets and mobile devices, SYSDEM offers a real-time view of your business anytime, anywhere, on any device.

The software is fully integrated with easy-to-use operator interfaces on the factory floor and hardware such as barcode scanners, touch screen PC’s, high-speed industrial printers, handheld mobile computers and weighing scales to capture the data and processes you need to ensure quality and control over your food products and meet safety and compliance standards.

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Centralization and Visibility

Eliminate the need for multiple software products to manage stock and fulfil orders. Manage and coordinate all channels and locations in one platform.

Gain useful insights for inventory and order planning using our comprehensive library of reports and forecasting tools.

Automation and Flexibility

Configure SYSDEM for your particular business. Manage stock and orders for production jobs, brick-and-mortar stores, and eCommerce websites as well as marketplaces and B2B channels.

Handle increasing order volumes efficiently with integrated workflows and automated inventory processes.

Planning, Agility

Gain useful insights for inventory and order planning using our comprehensive library of reports and forecasting tools.

Maintain inventory and order control as your business expands to new channels and markets. Quickly integrate with global 3PLs, EDI retailers and shipping solutions.

Integration with Accounting

Track actual costs that factor in freight, duties and more, and easily reconcile your sales, costs and orders with most populular accounting software including SAP Business One, Microsoft Dynamics, Sage, QuickBooks or Xero.

Maintain inventory and order control as your business expands to new channels and markets. Quickly integrate with global 3PLs, EDI retailers and shipping solutions.

SYSDEM lets you manage all your orders, inventory, purchasing, production, fulfilment and reporting
using a single system..

Goods Inwards Issue to Production Production Planning & Recipe Production Dispatch & Delivery

Intake / Goods Inwards

Intake for many companies is the very first step on the production road. This module is responsible for keeping track of what has been delivered to the Goods-in location.

At Intake, each of the delivered products gets assigned a specific barcode label. Therefore, it is very easy to trace the product going forward and management has a consistent view of the stock records in realtime.

Purchasing can be done in two ways:

in the back office
on the fly

Option 1 (Back Office)

Once a purchase is entered from the back office into the system, the order is pushed down to the intake station on to the factory floor.
The user will open the order from the supplier and enter in the weight, qty & traceability info that is being received.
The user will print out a label, creating stock in the system. When the purchase order is complete the user closes the order.
When that order is complete a good receipt will be created automatically in ‘Quickbooks’.
The stock will be stored in an ‘intake location’.

Option 2 (On the Fly)

The user will create a new order, select a supplier and product, then enter in the weight, qty & traceability info that is being received.
The user will print out a label, creating stock in the system. When the purchase order is complete, the user closes the order.
When that order is complete a good receipt will be created automatically in ‘Quickbooks’.
The stock will be stored in an ‘intake location’.

Issue to Production

The purpose of the Into Production Module is to keep track of the products that are going to be processed. For example, imagine there are 10 beef carcasses in the company stock room.

The information on the order (from the office) specifies that work has to be done on 5 carcasses. These 5 carcasses will go to the production line, but the need for keeping track of these 5 items is very important. In Into Production, labels are attached to the 5 carcasses that need to be scanned.

With that, the record in the database will be updated. If the previous stock count in the stock room was 10 units, now it will show only 5 units as 5 units have been moved to Into Production. This will inform management who are making job orders about what is currently available in the stock room and what has already been used for production.

The user will scan the pallet or part of the load of the pallet to ‘into production’.
The system will create a new input batch number and an input batch yield. The scanned stock will be moved from the intake location to a consumed location.
If prices are setup, the input yield will also have an input cost.

Production Planning & Recipe formulation

The recipe formulation module guarantees ingredients are dispensed and traced accurately, and on a consistent basis. The system enforces tolerance limits, ensuring all ingredients are weighed using the on-screen target zone.

Production

A production order is created by the user – the product items are then moved to a stored location where they are scanned or scanned and reweighed to a work in progress production location.

The items will be consumed from stock and a new batch number will be created that is linked to the previously scanned barcode batch number.

The Production module is very similar to the Out of Production Module. Its purpose is to work on production orders received from SYSDEM Office or other programs such as SAP Business One, for example.

The user will select the input batch number, then select the product and weigh the item; this will be creating stock and an output yield.
Stock will be created in the ‘finished goods’ location.

Dispatch, Shipping & Delivery

When a sale order is selected by the operator, the order will be displayed by scanning the item’s barcode – stock will then transfer to that sale order.

All the traceability and batch information associated with that stock will be attached to the sale order.

On completion of a sales order, a sales delivery is automatically issued to SYSDEM, the sales order closed off and the sale item is removed from stock.

With the SYSDEM mobile app users can as make sales on-the-spot, amend order details, capture a signature and complete deliveries.

It is fully adapted for a smartphone screen, so can be used successfully on all Android and iOS devices.

A sale order will be created in the back office and when the sale order is entered, the order will be received in the ‘dispatch module’ on the factory floor. The user will open the order and the system will display the customer names and the items on the order
The user will scan the related product to the order. When the order is complete, a dispatch docket will be printed, and an invoice will be created in ‘Quickbooks’.
The items that are scanned are removed from stock on the system in real-time.

System Reports

Intake Summary Report, Intake Detailed Report, Intake Detailed Report with Prices
Batch Yield Report with input/ Output Cost
Sales Report Analysis
Delivery Summary Report, Delivery Detailed Report, Delivery Detailed Report with Prices
Real-time Stock report, Traceability report